Can I get a free sample conversion?

Absolutely.

We’d be happy to convert a sample of your records. Such a demonstration will allow GET Imaging to develop a better understanding of your requirements and to show you examples of our work. GET Imaging will perform the demonstration free of charge. We usually need about three days to complete the processing of sample records.

We’ll return your sample records to you in the same condition in which we received them. Along with the sample records, you will receive a CD ROM or DVD disk containing digital images converted from your sample records. You will also receive a written price quote detailing the services offered by GET Imaging.

Please let us know if you are interested in providing sample records and we’ll agree upon an appropriate sample size, technical requirements, and turn-around time. GET Imaging’s shipping address for the receipt of sample records is:

GET Imaging, Attn: Free Demo
3909 NW 36th Street
Oklahoma City, OK 73112
 

Contact us directly at (405) 415-8400 or sales@getimaging.com.

Do you have a media identification guide?

This is a link to our media identification guide.  If you need further assistance, please give us a call.

How much does a microfilm conversion job cost?

There are many factors that impact the pricing of microfilm conversions.  

GET Imaging needs to better understand your project to provide you with an accurate price estimate.  Below is a list of factors that are used to assess the scope and cost of a microfilm conversion project.


Microfilm Information
Film size (16mm, 35mm), physical condition, number of rolls of film, estimated length of film (100, 200 ft.), average number of frames per roll, total number of frames, blipping scheme (none, single, double, triple), reduction ratio, positive or negative format, simplex/duplex/duo format, scanning mode (bitonal or greyscale).

Indexing Information
Customer’s retrieval strategy, level(s) and types of indexes (folder, document, image), location(s) of indexing information, database or bar codes available to support indexing.

Image Processing Information
Special instructions (deskew, crop, enhancement, re-size, rotation, endorsing, and multi-page TIFF processes).

Quality Control Information
OCR accuracy rate, indexing accuracy rate, legibility accuracy rate, deskew/crop/truncation accuracy rate, missing image rate.

Output Information
File Format (TIFF, PDF, Text, Other), scanning resolution (200 or 300 DPI).

Output Media (CD ROM, DVD, External Hard Drive, Other)
Labeling Requirements, customer’s preferred shipper.

How much does a microfiche conversion job cost?

There are many factors that impact the pricing of microfiche conversions.  

GET Imaging needs to better understand your project to provide you with an accurate price estimate.  Below is a list of factors that are used to assess the scope and cost of a microfiche conversion project.

Microfiche Information
Type of fiche (COM, step & repeat, jacketed), Physical condition, Number of sheets of fiche, Maximum number of columns and rows per sheet, Average number of frames used per sheet, Total number of frames, Reduction ratio, Positive or Negative Format.

Indexing Information
Customer’s retrieval strategy, Level(s) and types of indexes (folder, sheet, document, image), Location(s) of indexing information, Database or bar codes available to support indexing.

Image Processing Information
Special instructions (deskew, crop, enhancement, re-size, rotation, endorsing, and multi-page TIFF processes).

Quality Control Information
OCR accuracy rate, Indexing accuracy rate, Legibility accuracy rate, Deskew/Crop/Truncation accuracy rate, Missing image rate.

Output Information
File Format (TIFF, PDF, Text, Other), Scanning resolution (200 or 300 DPI).

Output Media (CD ROM, DVD, External Hard Drive, Other)
Labeling Requirements, Customer’s Preferred Shipper

How much does an aperture card conversion job cost?

Many factors impact the pricing of conversion projects.  

GET Imaging needs to better understand your project to provide you with an accurate price estimate.  Below is a list of factors that are used to assess the scope of an aperture card conversion project.  The most important factors are in bold.

Aperture Information
Number of cards, Physical condition, Percent cards that are punched, Scanning mode (bitonal or greyscale), Consistency of punching scheme, Size of drawings, Positive or Negative Format.

Indexing Information
Customer’s retrieval strategy, Index values, Location(s) of indexing information, Database or bar codes available to support indexing.

Image Processing Information
Special instructions (deskew, crop, enhancement, re-size, rotation, endorsing, and multi-page TIFF processes)

Quality Control Information
Indexing accuracy rate, Legibility accuracy rate, Deskew/Crop/Truncation accuracy rate, Missing image rate.

Output Media (CD ROM, DVD, External Hard Drive, Other)
Labeling Requirements, Customer’s Preferred Shipper.

How much does a paper conversion job cost?

General Considerations

About how many paper records are you thinking about converting?

Paper records are often organized in file folder or binders. Are all the paper records organized in a common manner? If not, in how many different manners are the paper records organized? Please describe each manner of organization and their frequency.

Can the paper records be shipped to Oklahoma City for conversion? How will the paper records be grouped for transfer for shipment? If the records can’t be released for shipment, how are their presently stored and organized?

On average, how many times per day will you need to access the paper records?

How are the paper records labeled? Is a unique identifier present on the outside of each paper record? If yes, please describe in detail.

Is your office going to provide an inventory of paper records to be converted?

Is your office going to provide a database extract with values such as employee number, name, SSN, or other identifying information?

 

Scanning Considerations

Is anything other than sheets of paper filed in the paper records? If yes, please detail what other types of things are in the paper records and their frequencies.

What varying sizes of sheets of paper are filed in the paper records and their frequencies?

What is the general condition of the paper records?

What percentage of paper document exhibit less than good legibility?

What is the percentage of the filed sheets of paper that contain information on the backs of pages?

On average, how many sheets of paper comprise a paper record?

On average, how many documents comprise a paper record?

On average, how many sheets of paper comprise a document within a paper records?

What types and frequencies of fasteners (i.e., staples, paper clips, rubber bands, binders, and such) are present in the paper records?

Do we have to reattach removed fasteners?

Is bitonal, greyscale, or color scanning required? If greyscale or color scanning is required, under what conditions is each scanning mode used?

 

Indexing Information

Is both folder level and document level indexing required?

What indexing fields do you plan to use for document retrieval?

How many document type values will be used to identify documents?

Will documents be indexed by effective date of the transaction?

What other indexing values are required for each document?

 

Image Processing Information

Are there any special image processing requirements or standards regarding the de-skewing, cropping, enhancement, re-sizing, rotation, and/or endorsing of the scanned images?

 

Quality Control Information

What is your standard for image quality?

What is your standard for indexing?

How much time does your office require to perform inspection and acceptance of delivered images and indexes?

How many images and indexes per day can your office inspect?

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GET in touch with us

Contact GET Imaging to learn more about our company and how to order our document conversion services.

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